Capture Expense has launched a new expense management solution tailored for the requirements of Irish businesses.
The platform aims to address challenges faced by companies in Ireland regarding manual expense processing and compliance with Irish Revenue's employee reimbursement (ER) reporting requirements.
Research conducted by Capture Expense indicates that traditional expense workflows in Ireland can take up to 45 minutes for each report per employee. The company warns that this process not only consumes significant time but also introduces compliance risks for businesses.
Unlike standard expense management tools, Capture Expense's new solution has features designed to accommodate Irish regulatory needs. The system comes with automated ER reporting, supports Irish mileage and subsistence rates, and integrates with Google Maps for calculating the shortest-journey mileage. Additional features include validation for subsistence rates and the ability to track employees by their Personal Public Service (PPS) numbers for accurate identification.
The platform also supports multi-currency operations with reimbursement in euros and real-time currency conversion via xe.com. This is intended to assist businesses operating across borders that must manage expenses in multiple currencies.
James Rowell, Founder at Capture Expense, said, "Manual expense reporting not only wastes valuable time, but also increases the risk of errors and non-compliance. Our goal is to eliminate those risks while giving organisations the tools to remain fully compliant with Revenue, particularly when it comes to ER reporting, mileage, and subsistence calculations."
The system is equipped with several administrative capabilities, such as duplicate claim detection, enforcement of company policies, and multi-stage approval workflows. Finance teams using the platform benefit from integrated artificial intelligence reporting. This allows them to access instant insights regarding departmental spend, identify top claimants, and track outstanding reimbursements. These insights can also be delivered directly via WhatsApp.
Rowell added, "We're focused on solving real problems for Irish businesses. Whether it's managing corporate card spend, integrating directly with payroll and accounting systems, or producing detailed audit trails, we've built a platform that takes the heavy lifting out of expense management."
Capture Expense's expansion into Ireland is targeted at finance teams, HR leaders, and operations managers seeking to improve efficiency and avoid potential fines related to manual or outdated processes.
The platform is designed to deliver a user-friendly experience, with real-time validation tools and mobile submission options. Employees and finance professionals can submit expenses easily from their mobile devices and receive compliance insights without relying on traditional paperwork.
